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Terms of Reference (ToR) for Producing Video documentary on Ecological Farming System


  • Background of SDS

SDS was established in the year 1991 as a non-profit, non-political, non government voluntary organization with the initiative of some local dedicated & committed people who are connective with social service activities for overall development of disaster victim people by giving humanitarian supports and its proper utilization for income generation and rehabilitation at Shariatpur district of Bangladesh. The founder of the organization was taken initiative in collaboration with the like-minded Red-cross workers to launch an organization for the development of disadvantaged people after the devastating flood of 1988. Some lawyers, journalists, businessmen and women workers were the front line initiator to establishment SDS. The organization formally starts its work on 1st September, 1991 and after getting registration from social welfare department in 1992, it extended its actions on child-health and family planning surrounding villages of Shariatpur Sadar Upazilla. During interment on family planning for a year it was observed that family planning recipients especially women were malnourished, deprived in their families and were neglected by their husbands. Above all, women were also tortured by their husbands as they were accepting family planning methods. Additionally, on the survey report it was unanimously agreed by General committee, Executive committee, Advisory committee and workers of the organization that steps needs to be taken to implement family law and women rights in the society. Therefore, SDS started with group formation, organized weekly meetings for women. Groups of women started to learn about their rights from weekly meetings and discussions. At this stage, OXFAM (UK & I, presently GB) came forward to assist “SDS”. At present, SDS is working in the field of Disaster Management, Poverty alleviation, Training, Education, Agriculture, Health & Nutrition, Advocacy, Arbitration and Legal support, Environment, Water & Sanitation (WATSAN) Climate change adaptation, HIV/AIDS, Micro Finance & Women and Child Rights. 

1.2. Brief about the Project

The project is the concern of natural and zero budget based agriculture system. This present project under the main project namely ‘‘Promoting Agricultural Commercialization & Enterprise (PACE),sub –project head; ‘‘Increasing income of char land Entrepreneurs by Ecological Farming System Disseminations’’.  

The purpose of the project is to strengthen cultivation of native variety of vegetables, native chicken, Ducks and their value chain for income and food safety in target char land areas. This is being implemented in collaboration with Ministry of Agriculture (MoA) and other stakeholders of Shariatpur. The overall aim of the project is to “*improve safety and purity of edible vegetables and  their value chain through increased income and all year improved access to safe agro products at local markets for potential consumers.*

The overall coordination and policy guidance of the project is by SDS and Partially PKSF. In addition, the project will collaborate closely with other key stakeholders-at producer, trader and consumer levels while strengthening public and private partnership (PPP) particularly in the vegetable sectors.

  1. Overall objective of the Assignment

The overall objective of the assignment is to produce a  programme   documentary film  on  the  SDS/PKSF programme  highlighting  best approaches,  best  practices,  achievements  and real impacts in the programme focal areas.

2.1. Specific tasks for the Service Provider

Under  the  direct  supervision  of  the  SDS project team,  the  service  provider  will  be required to do the following:

  • Develop the documentary film’s overall concept and scenario.
  • Interview selected  participants  for  the  film  who  will  include  project  grantees  and beneficiaries,  SDS high officials, ,  Programme  team  and PKSF concern.
  • Visit several  selected  project  sites  and  interact  with  the  local  communities/beneficiaries  who have  been impacted by SDS/PKSF-supported projects  to get context. 
  • Develop the documentary script and storyboard to be used in the film.
  • Perform appropriate video filming and shoot interviews with the projects’ beneficiaries and stakeholders.
  • Present a draft documentary to SDS team for comments on contents.
  • Produce one final documentary film in DVD of 10 – 15 min long and if needed


  1. Output /Deliverables

Submit a storyboard and script for the documentary to SDS for approval before filming;

  • Present draft documentary and  document for booklet  to  SDS project team members at the end of the field mission and incorporation of comments;
  • Produce an  edited  Video  Recording  of  the  scenarios  captured,  and  the  footage  of  the recorded stories.
  • Present a  complete  10-15  minute  documentary  film  version,  and  hand  over  2  master copies of each version to SDS.
  1. Required Qualifications and Experience of the Service Provider

The service provider will be required to have the following:

  • More than 5years experience working in similar field
  • Extensive experience  in  producing  development  work related  documents  for  publication and  documentaries for international organizations with the aim of reaching both local and international audiences
  • Experience in working with PKSF and other international organizations
  • Local knowledge of the provinces and languages.
  • Excellent technical  capacities  (state  of  the  art  filming  equipment  preferably  High Definition) to ensure smooth and high quality production.
  • Experience in development communication.
  1. Duration of the Assignment

The assignment is coiled with different time line hence it require multiple shooting for different aspect of project documentation, so it’s expected to start with onset of new seasons at July 2020 and Finished with March 2021.


 Intellectual Property

All information pertaining to this project (documentary, audio, digital, cyber, project documents, etc)  belonging  to  the  client,  which  the  service  provider  may  come  into  contact  with  in  the performance of his/her, duties under this consultancy shall remain the property of the SDS  who shall have exclusive rights over their use. Except for purposes of this assignment, the information  shall  not  be  disclosed  to  the  public  nor  used  in  whatever  form  without  written permission of the SDS/PKSF.

  1. Contractual arrangements and supervision

The service will be hired under SDS terms of contract and supervised by the SDS solely for the purpose of delivering the above outputs, within the agreed time frame. SDS/PKSF as the client shall provide necessary support to the service provider in order to execute the assignment during the duration of the consultancy. These shall include:

  1. Access to  relevant  project  documents  necessary  for  execution  of  the  duties  under  this consultancy;
  2. Contact details of relevant people to be interviewed
  3. Equipment for the Assignment

No equipment will be purchased or provided by the SDS. Any equipment needed to complete this assignment will be provided by the service provider.

  1. Remuneration

The service provider’s payment shall be based on the financial proposal developed for this consultancy.

  • Payment shall be made in three installments of;
  • 30% down payment upon agreement.
  • 40% upon  submission  of  an  acceptable  draft  film  documentary 
  • 30% final payment upon submission  of the final outputs,  incorporating  suggestions  and recommendations from the SDS/PKSF.


  1. Application Procedure

Applicants  are  required  to  submit  the  following  documents  to  This email address is being protected from spambots. You need JavaScript enabled to view it.  on  or before  the  22th of  June 2020  at  16h00  with  the  subject  line:  Ecological Video Documentary_SDS_2020

Applicants are required to submit the following:

  • A Technical Proposal: Letter of Interest, stating why you consider your service suitable for the assignment  and  a  brief  methodology  on  the  approach  and  implementation  of  the assignment;
  • Personal CVs of technical personnel proposed for this project  highlighting  qualifications and  experience in similar projects;
  • Work references -  contact details (e-mail addresses) of referees  (firms for whom you’ve produced similar assignments);
  • Financial proposal  indicating  consultancy  fee  and  a  breakdown  of  expenses  (unit  price together with any other expenses) related to the assignment; and
  • Sample work previously done for other clients.


11.0. Confidentiality:

Confidentiality of all the processes during the assignment must be ensured at all times/levels

Note: All the outputs - Captures, database, etc. produced by this assignment (Master copies, soft copies etc.) will be considered as properties of SDS/PKSF. Any part or complete disseminations of such information is subject to approval of SDS authorities.



All officers and employees are informed that all offices including the head office will be closed from 13 May 2021 to 15 May 2021 on the occasion of Eid-ul-Fitr. It is to be noted that all field activities conducted by SDS will be closed from 12 May 2021 to 18 May 2021. During the holidays, all the officers and employees were requested to stay at their respective workplaces to celebrate Eid.